Why Your Visitor Management System Belongs in the Cloud?

This is a technological world and attacks on the safety have become pretty common. This is a bigger threat than you can imagine. However, it doesn’t have to be like this. The various types of technology have made attacks more prevalent. This has become possible with the availability of the resources. If you have visitor management systems then you will be able to control the need to properly manage and protect the facility from the office building to even the loading docks for accessing vehicles and more. This will eliminate the need for paper logs which are messy and hard to track. With time, more and more organizations are shifting towards a visitor management systems. Here are some of the basic benefits of the visitor management system.

It is Easier

Paper visitor sign-in sheets might look simple but it is not. In case you still have one, you need to flip through it. You might come across some entries which are illegible and incomplete. Moreover, it is a headache to manage the sheets of paper when the book is complete. It might be difficult for you to track down when you used the information and transferred it onto a spreadsheet.  With visitor management systems, the data entry responsibility will be truncated to none. The visitors will enter the information and the system will store it.

visitor management systems

It is Secure

Paper visitor sign-in sheets are not that secure. Anyone who takes a look at the book will be able to easily check out who else has visited the office. In some cases, these might be used by the competitors. However, if you have a cloud based system, you will just have access to the visitor logs. This means that the identity of the guests will be confidential.  

The Software is Up-to-Date

When you get SaaS or Software-as-a-Service, you will get the most up-to-date version of the application. This means that you do need to purchase and install a new version every year. As a matter of fact, you will not even have to opt for software maintenance. Updates, new features, and patches will be sent directly and automatically to the app.

You Can Try It for Free and Pay as You Go

Visitor management systems are flexible and also more affordable than the installed solutions. This is because you will be able to avail the free trial and pay on an annual and monthly basis. You do not have to make a commitment to select a solution which will suit your requirement.

You can have Access to the Data Anywhere

You do not need to shift through the sheets of paper or sitting at a specific computer for seeing who was in the office. With visitor management systems, you will be able to access the data from anywhere you want. You just have to log into the account.  This is a feature that you will be able to use in case of an emergency. If you have a loud based app, you will be able to identify everyone in your office. It is necessary to ensure that they got it out.

Cloud based visitor management will allow you to get custom notifications whenever the visitor checks in and checks out.